Level Up Your Analytics with Calculated Fields

Five real-world examples to inspire your next custom metric.

Unlock advanced insights in Ashby

Calculated fields are one of Ashby’s most powerful analytics tools. They let you go beyond standard fields and create custom metrics that reveal insights specific to your team and workflows. With a few key fields, you can surface data that automatically adapts to what matters most.

Below are five examples to help get you inspired.

Example 1: 
Opening Age

Groups openings by how long they have been open.

Benefits & Use Cases
Quickly spot fresh roles and flag openings that may be stalled or going stale.

  • See how long openings have been live so you can focus on those that are stuck, slowing down, or going stale.
  • Add this field to recruiter dashboards to track workload balance
  • Flag stale openings during weekly pipeline reviews
💡Take it a step further: Pair with Recruiter as a grouping field to see who is carrying older requisitions.
Empty space, drag to resize

Example 2: 
Employee Last Active

Groups employees by the date they were last active in Ashby.


Benefits & Use Cases
Understand user trends — who’s logging in frequently, who’s falling off, and how adoption is shifting over time.

  • Track overall product adoption
  • Identify users who may need training or nudges
  • Spot power users and champions

Segmentation report grouped by Employee Last Active calculated field
💡Take it a step further: Surface this field in a Time Series to show adoption momentum — increasing logins over time is a strong signal of success.
Empty space, drag to resize

Example 3: 
Candidate NPS

Groups Candidate Experience Survey responses into Promoter, Passive, and Detractor categories.

Benefits & Use Cases
Turns raw NPS numbers into clear categories for easier storytelling.

  • Add a chart showing candidate experience health
  • Group NPS by department, recruiter, or stage
  • Report on trends in candidate satisfaction over time
💡Take it a step further: Pair with Stage Name in a pivot to uncover where detractors are created.
Empty space, drag to resize

Example 4: 
Cost Center Grouping

Groups departments or teams into higher-level cost center buckets.

Benefits & Use Cases
Report on cost centers without altering the department structure in Ashby.

  • Add to finance-facing dashboards
  • Track spend by cost center
  • Segment hiring velocity by business unit
Segmentation Report showing Hires grouped by the related Cost Center
💡Take it a step further: Layer cost centers into Headcount Plan reports to align recruiting output with budget.
Empty space, drag to resize

Example 5: 
Recruiting Status

Tracks where each opening is in the recruiting process based on its current activity or status.

Benefits & Use Cases
Gives visibility into how openings are progressing toward being filled and helps identify where roles may be stuck or moving slower than expected.

  • Visualize openings by stage (Approved, Open, Interviewing, Offer, or Filled)
  • Use in the Openings Dashboard to monitor recruiting progress
Segmentation Report for Openings Grouped by Recruiting Status Calc Field
💡Take it a step further: Use this field to visualize how openings move through recruiting milestones based on hiring team members and department. 

Key Takeaway

Calculated Fields unlock reporting superpowers. With just a few minutes of setup, you can surface insights that are otherwise buried or impossible to measure. These five examples show the range of what’s possible — from operational hygiene to candidate experience to financial reporting.

📚Want a deeper dive? Explore our full guide to Calculated Fields in the Ashby Knowledge Base.